By joining and becoming a member of Theatredor (through any of the apps or online links) you will become a community member thereby entering a legally binding contract with Theatredor. Should you not agree to these terms and conditions. You can review the data policy via ‘my settings.’
Your Contractwith us
As a member of our community platform you agree to all the terms and conditions as set out within this agreement. By becoming a member, you are entering into an agreement (the Contract) with Theatredor which will also be referred to as ‘us’ or ‘we.’ This is a legally binding contract, and should you not agree with the terms set out in this contract you should not join or otherwise access Theatredor. Your account can be terminated at any times by closing your account and no longer accessing services.
Registered users of this site are considered ‘community members’ while unregistered users of this site are considered ‘visitors.’ This contract applies to both ‘community members’ and ‘visitors.’
Closing your account
When you delete your account, the contents are no longer visible to other users, however it may continue to exist elsewhere on our systems in cases where:
Immediate deletion is not possible due to technical limitations (in which case, your content will be deleted within a maximum of 90 days from the date you delete it)
Your content has been shared and/or saved by others in accordance with this agreement and they have not deleted it (in which case these will remain until they delete)
Where immediate deletion would restrict our ability to:
Investigate or identify illegal activity or any violations of our terms and policies
Comply with legal obligations including the preservation of evidence or comply with requests from judicial or administrative authorities, law enforcement, regulatory bodies or government agencies
In the cases listed above the content will be deleted as soon as it is no longer required.
Updates to the Contract
Theatredor will make occasional updates to this Contract or any associated policies. Theatredor will be constantly trying to improve your user experience as a member of our platform. This may mean that for time to time this Contract and associated policies will be updated to reflect these changes. Community Members will be notified of any material changes to this Contract or any associated policies through our core service and will have the opportunity to review these changes before they come into effect. Retrospective changes will not be made to this Contract or any associated policies. Once these changes come into effect you will be bound to the new Contract in order to continue to use our Products. Should you not wish to agree to the new terms you may delete your account and no longer access our services. Your account may be deleted at any time.
Theatredor’s mission is to create a space which empowers people to build their communities while sharing their own personal creativity goals. This is achieved through the range of products and services we make available to our community members.
This Contract applies to all Theatredor branded sites, related sites, apps services and communications. To advance our mission we have and will continue to expand our products and services to help facilitate this. Our products and services are outlined as follows:
Customised Personal Community Experience
You can customise your own community experience based on your areas of interests and the communities you join as well as the content you share via our platform. You can update this by making changes to your settings and the communities and boards you have joined.
Building Community Connections
Theatredor can help you find and make connections with people in your community and area of interests. We will make suggestions of people you may know and communities and boards you may like to join based on your activity and the activity of your connections. We believe that a strong interconnected community will strengthen our community as a whole.
Community Integrity and Experience
We want to create a trusted community space in which people feel safe sharing their work. If we learn of content or conduct which is harmful towards others, we may take action such as removing this content or blocking access to certain features or disabling an account and contacting law enforcement where applicable. We take the well-being and safety of our members seriously.
We are constantly working on improving access to and the facilities associated with our platform. We engage in research in how our Community Members are using our product for the purpose of improving our services.
Commitments to Our Community and Service Eligibility
In order to safeguard our community facilities the following criteria applies as eligibility criteria.
Community Members should be over the age of 16 years of age and the site should not be used or accessed by anyone under this age as either a Community Member or guest/visitor of the site. If local laws require you to be older than this in order to access our platform lawfully then this minimum age will apply
In exchange for the services we provide Members are expected to abide by the following:
Use the same name you are known as professionally
Provide accurate information about yourself
Your Theatredor account should be created under your legal name while your display name can either be your real name or your professional name (stage or pen etc…).
Creating an account with false information is a violation of our terms. This includes those registering accounts on behalf of other users or persons under the age of 16.
Create only one account
Never share your password or give access to your account to others
You should not access our site as either a Community Member or visitor should any of the following apply:
You are under 16 years of age.
You are a convicted sex offender.
Your account has previously been disabled for breaches of our Terms or policies.
You are prohibited from receiving our products, services or software under applicable laws.
In agreeing to become a community member and account holder you are agreeing to the following:
The use of a strong password which you will keep confidential
Not to transfer your account or any part of your account to another person or location
Abiding by our list of do’s and don’t’s in for how you should conduct yourself within Theatredor
Being responsible for anything which happens through your account while your account is open.
Report misuse of your account
Our paid services offer our Community Members additional services. Registering for these additional paid services means you agree to pay any additional fees (inclusive of taxes) as well as agreeing to any additional terms which are specific to the services which are being provided. You should note that the following applies to these payments:
Your payment method (e.g. credit card) may be charged after it has expired to avoid interruptions to your service
Payments may be subject to foreign exchange fees or price differences based on location (for example exchange rates)
Membership subscriptions will be automatically charged at the beginning of each subscription period. This payment includes all fees and any applicable taxes for the period. Taxes are calculated based on the billing information provided at the time of purchase. Please ensure this billing information is updated for any renewals should this information change.
Cancellations should be made before the renewal dates in order to avoid future charges .
For any queries regarding refunds please refer to the Theatredor refund policy.
Changes to Services Provided or Availability
Theatredor may make changes to the services provided through its website or associated apps or services. We may suspend or discontinue any of our services or make modifications to our prices which are effective on a reasonable notice to the extent this is allowed under the law.
Emails and Messages
Theatredor will, from time to time, provide notices and send messages. You agree that these will be provided to you via the following means:
Within the Theatredor Service (including any associated apps)
Via the contact information you provided to us (e.g email address, mobile or other phone numbers or physical addresses). You will in turn ensure these are kept up to date and accurate.
For Community Members to gain the most benefit from our services we allow information sharing between Community members. This includes the following:
Multimedia Videos and photos including Showreels
Community and group posts
Job and work opportunities
Messages within the site or associated apps or services
Content which you post or share on the site may be seen by other Community members, visitors to the site or other as well as its associated apps and services. You can restrict access to certain groups or communities within Theatredor and we will ensure these choices are respected.
Theatredor reserves the right to remove any information or content from our service without notice.
Theatredor may help connect Members offering their services (acting services, career coaching, technical coaching etc…) with Members seeking services. Theatredor does not perform nor employs individuals to perform these services. You must be at least 18 years of age to offer, perform or procure these services.
You acknowledge that Theatredor does not supervise, direct, control or monitor Members in the performance of these services and agree that:
Theatredor is not responsible for the offering, performance or procurement of these services
Theatredor does not endorse any particular Member’s offered services
Nothing shall create an employment, agency, or joint venture relationship between Theatredor and any Member offering services. If you are a Member offering services, you represent and warrant that you have all required licences and will provide consistent with our Professional Community Policies.
Similarly, Theatredor may help you register for and/or attend training and events organised by members or outside organisations and connect with other members who are attendees at such events. You agree that:
Theatredor is not responsible for the conduct of any of the members or other delegate or speaker at such events.
Theatredor is not responsible for the content of, or items supplied in connection with any event.
Theatredor does not endorse any particular event listed on our Services unless that event is specifically organised by Theatredor.
Theatredor are not responsible for any cancellation or curtailment of any event outside of the control of Theatredor.
Your Rights and Limits to Service
By joining and becoming a Community Member to Theatredor and its associated services you are granting Theatredor and its affiliates the following non-exclusive licence:
That specific content can be terminated and deleted and removed from the site on closing your account
Content which has been copied, downloaded or shared by others through Theatredor or through related parties may be subject to a time constraint for removing this content from the site.
Content which is published by yourself with no restrictions as to who can see this on our site will only be visible to other members or visitors to the site.
Theatredor will not make any modifications to any content shared on the site. The only changes related to formatting (modifying the size, layout or filetype for instance). Content may be removed if an approved moderator considers it to be reasonable to do so. In any dispute, the decision of the site moderator is final.
You will own the content and information posted to the site. Theatredor will only have non-exclusive rights to this material. Should you choose to make this available to others, this may be under the terms of a Creative Commons licence.
You agree that any content posted to the site will not be in violation of any laws nor will it infringe on anyone’s rights (this includes intellectual property and copy rights). You also agree that the content in your profile will be accurate and truthful. Theatredor may have to remove content or information from this site which is in violation in certain countries.
Theatredor and its affiliates make no representation or warranty about the services, including any representation that the services will be uninterrupted or error-free, and provide the services (including content and information) on an ‘as is’ and ‘as available’ basis to the fullest extent permitted under applicable law, Theatredor and its affiliates disclaim any implied or statutory warranty, including any implied warranty of title, accuracy of data, non-infringement, merchantability or fitness for a particular purpose.
Exclusion of Liability
To the fullest extent permitted by law (and unless Theatredor has entered into a separate written agreement that overrides this contract), Theatredor, including its affiliates, will not be liable in connection with this contract for lost profits or lost business opportunities, reputation (e.g offensive or defamatory statements), loss of data (e.g. down time for loss, use of, or changes to, your information or content) or any indirect, incidental, consequential, special or punitive damages.
These limitations of liability in do not apply to liability for death or personal injury or for fraud, gross negligence or intentional misconduct, or in cases of negligence where a material obligation has been breached, a material obligation being such which forms a perquisite to our delivery of services and on which you may reasonably rely, but only to the extent that the damages were directly caused by the breach and were foreseeable upon conclusion of this Contract and to the extent that they are typical in the context of this contract.
What you can do and what you can share on Theatredor
We would like people to use Theatredor in order to express themselves, showcase their work and create connections and a community. We would like this to be in a safe and secured environment which does not put the well-being of others at risk. As such you agree not to engage (or facilitate or support others) in the following:
Our platform should not be used to do or share anything which:
Breaches our community standards or other terms, conditions or policies which apply to your use of Theatredor
That is unlawful, discriminatory, fraudulent or misleading
That infringes on or breaches someone else’s rights (including intellectual property).
You must not upload viruses or malicious code or do anything that could disable, overburden, or impair the proper working or the appearance of our Platform and Products.
You may not access or collect data from our Platform or Products using automated means (without our prior permission) or attempt to access data you do not have permission to access.
You will use the services in a professional manner
What you cannot do on Theatredor
You agree that you will not do any of the following:
Create a false identity or create use the identity belonging to someone else to misrepresent your identify
Create member profiles for anyone else other than yourself (a real person)
Attempt to use or access someone else’s account
Develop, support or use software, devices, scripts, robots or any other means or processes (including but not limited to crawlers, browser plugins and add-ons or other technology) to scrape the Services or otherwise copy profiles and other data from the services;
Post anything that contains software viruses or any other harmful code
Override any security feature or bypass or circumvent access controls or use limits of the Service (such as caps on keyword searches or profile views);
Copy, use, disclose or distribute any information obtained from the Services, whether directly or through third parties (such as search engines), without the consent of Theatredor;
Reverse engineer, decompile, disassemble, decipher or otherwise attempt to derive the source code for the Services or any related technology that is not open source;
Disclose information that you do not have the consent to disclose (such as confidential information of others (including your employer);
Use bots or other automated methods to access the Services, add or download contacts, send or redirect messages;
Deep-link to our Services for any purpose other than to promote your profile or a Group on our Services, without Theatredor’s consent;
Violate the intellectual property rights of others, including copyrights, patents, trademarks, trade secrets or other proprietary rights. For example, do not copy or distribute (except through the available sharing functionality) the posts or other content of others without their permission, which they may give by posting under a Creative Commons license;
Violate the intellectual property or other rights of Theatredor, including, without limitation, (i) copying or distributing our learning videos or other materials or (ii) copying or distributing our technology, unless it is released under open source licenses; (iii) using the word “Theatredor” or our logos in any business name, email, or URL.
Imply or state that you are affiliated with or endorsed by Theatredor without our express consent (e.g. representing yourself as an accredited Theatredor agent or trainer;
Rent, lease, loan, trade, sell/re-sell or otherwise monetise the Services or related data or access to the same without Theatredor’s consent;
Monitor the Services’ availability, performance or functionality for any competitive purpose;
Engage in “framing,” “mirroring,” or otherwise simulating the appearance or function of the Services;
Overlay or otherwise modify the Services or their appearance (such as by inserting elements into the Services or removing, covering, or obscuring an advertisement included on the Services);
Interfere with the operation of, or place an unreasonable load on, the Services (e.g., spam, denial of service attack, viruses, gaming algorithms); and/or
Violate any of our terms, conditions or policies
We can remove or block content that is in breach of these provisions and close accounts linked to this behaviour.
The Permissions you give us are:
We need certain permissions from you in order to provide our services:
Your content may be used to improve the overall services provided by Theatredor. You will retain ownership of the intellectual property rights (including but not limited to copyright and trademarks)
If a court with authority over this Contract finds any part of it unenforceable, you and we agree that the court should modify the terms to make that part enforceable while still achieving its intent. If the court cannot do that, you and we agree to ask the court to remove that unenforceable part and still enforce the rest of the Contract.
This Contract (including additional terms that may be provided by us when you engage with a feature of the Services) is the only agreement between us regarding the Services and supersedes all prior agreements for the Services.
If we don’t act to enforce a breach of this Contract, that does not mean that Theatredor has waived its right to enforce this Contract. You may not assign or transfer this Contract (or your membership or use of Services) to anyone without our consent. However, you agree that Theatredor may assign this Contract to its affiliates or a party that buys it without your consent. There are no third-party beneficiaries to this Contract.
Some of the Products we offer are also governed by supplemental terms. If you use any of these Products, you will be provided with an opportunity to agree to supplemental terms that will become part of our agreement with you. For instance, if you access or use our Products for commercial or business purposes, such as buying ads, selling products, developing apps, managing a group or Page for your business, or using our measurement services, you must agree to our Commercial Terms. If you post or share content containing music, you must comply with our Music Guidelines. To the extent any supplemental terms conflict with these Terms, the supplemental terms shall govern to the extent of the conflict.
If any portion of these Terms is found to be unenforceable, the remaining portion will remain in full force and effect. If we fail to enforce any of these Terms, it will not be considered a waiver. Any amendment to or waiver of these Terms must be made in writing and signed by us.
You will not transfer any of your rights or obligations under these Terms to anyone else without our consent.
You may designate a person (called a legacy contact) to manage your account if it is memorialized. Only your legacy contact or a person who you have identified in a valid will or similar document expressing clear consent to disclose your content upon death or incapacity will be able to seek disclosure from your account after it is memorialized.
We always appreciate your feedback and other suggestions about our products and services. But you should know that we may use them without any restriction or obligation to compensate you, and we are under no obligation to keep them confidential.
Theatredor & Theaterdor (USA Spelling) are construed as the same name.
Theatredor is a trading name of Big Smoke Productions Limited
Theatredor ‘we’ aims to connect the world of performance arts, allowing them to interact, collaborate, manage and showcase their work. In order to do this, you need to provide us with some of your personal data. This policy sets out our commitment to you and our obligations in the handling and use of your data.
From time to time we will make changes to this policy. We will inform members of any changes through a service notice with time given for members to review these changes prior to them becoming effective. Should you have any objections to any of these changes you may close your account.
Continued use of our services is an acknowledged acceptance of these changes as of their effective date.
Your Personal Data
We collect and store information you provide when you sign up for an account, as well as content created and shared through the use of our products and services. This can include information contained in within or about the content you have provided (For example, information contained in visual image metadata such as GPS Location, date created and stored etc.)
In order to create an account, we need the following information: name, email address, mobile number date of birth and a password. We require your date of birth as a security check in case we need to confirm your identity. Members will not see your date of birth when they view your profile.
For premium services we will also require payment and billing information such as a credit card. This information is processed through a third party; Stripe Inc, with whom we have a service agreement. The Data Processing Addendum (DPA) can be found here
You have flexibility about the information you include on your profile. This includes information such as education, work experience, skills, photo, location as well as endorsements and recommendations. Much of the information on your public profile is optional but it’s worth remembering that your profile information will help you get the most from our services and also help you meet people with similar or complementary skill sets and ambitions. It’s up to you whether or not you choose to post sensitive information and to make this information public. Please do not include any information on your profile which you would not like to be publicly available.
Personal data (including but not limited to your job title and work email address) may be included when you sign up for and use our services if you choose to use this for your contact information. This information can also be used as part of our job application process.
Information provided by others about you
We also receive and analyse information, content as well as communications that other people provide as they use our products and services. This might include information about you if you comment on news or publications which they have created or shared in Theatredor. This also includes should they send you a message or save your contact information within our website or app.
New Features and Changes
Activity Related Data
We collect information about how and how often you use our products and services. This includes the type of content you view and engage with, the groups you are a part of and the time, frequency and duration of your activity. We log information such as when you have last used our products and what content you have viewed.
We also collect personal data which you provide, post or upload such as when you fill out our forms, respond to any surveys or apply to a job via our services.
Calendar and Events
You can make the most of our in-service calendar by synching your calendar with the one available within our app and website. This may collect address book and calendar meeting information and will provide you with information about events including, but not limited to times, location, attendees and their contact information.
We monitor and collect certain information about when you send and receive messages related to our services such as connection requests. If you receive an invitation to connect with a member, we will send you reminders so that you can either accept or decline the invitation.
Our site uses scanning technology which looks for key words which may be against the terms of our services and in violation of our User agreement as well as our Community Policy. Your message will be blocked and reviewed by a moderator, to ensure it meets the standards of this policy.
When visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string to help spam detection.
Information may also be shared via affiliates such as Microsoft or Apple when using apps and services linked to products such as Outlook.
Information posted, followed, comments and messages
Our community allows and encourages information sharing which can be by sharing articles, news, creating posts, and also by following other people’s posts and comments.
· Comments and articles you post (including videos, or text) can be re-shared by other members of our service dependent on the settings you have. This may include details such as your name and photo (if you have one).
· When you join a group page, project page or collaboration your details are visible to other members of the group. You can change the information which is visible to others using your settings.
· You may see who has viewed your profile and others may see when you have viewed theirs. This is dependent on the settings you have.
· You may see when others re-share your posts or comment on any articles or posts that you make. You will be able to do the same for any posts or comments or articles linked to anything you share.
Information is logged relating to usage data such as when you visit our site or use any of our related services and platform technology including our app. This includes using our service to make updates to your profile, post content and perform searches.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website may be able to download and extract location data from images on the website.
Sharing News, Articles and Other Content
Our members can post and share articles and videos on our site. This may contain news and information about our other members such as professional related news and accomplishments.
Our community has been created to facilitate collaboration between members of the artistic community. To facilitate this, we allow you to keep up to date about news and events as well as projects and collaboration opportunities related to your fields of interest. We also encourage and facilitate the opportunity to share your professional skills as well as learn new ones. We use the data you provide to tailor our services to your interest suggesting events and learning which may be of interest to you. We use your content, activity and other data to provide notices to you and your network. Subject to your settings we may notify you of news which may be of interest to you.
Networks and Connections
We collect information about people in you are connected to including how often you interact with the across our products and services. This helps us suggest new connections.
Employment Opportunities and Collaboration:
Career, Projects and Collaboration Opportunities
Our services allow you to collaborate with other members of our communities and expand your skill set and opportunities as well as through our educational and career opportunities. Your profile can be found by people looking to collaborate on projects, people looking to learn from your experience as well as people and organisations looking to hire someone with your skill set.
We will use your data to recommend projects, courses, jobs and other relevant professional contacts. This may include people who have similar experience, work in a similar industry, location or have shared skills or connections.) You can also signal that you are interested in collaborations or projects as well as jobs or other opportunities. Ensuring this information is kept up to date in your profile will help you make the right connections for you through our service.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Accessing Our Products and Services
Device and Location
As you visit and leave our site as well as our services, we receive URL information including the time of your visit and other information (e.g., IP address, proxy server, operating system, web browser and add-ons, device identifier and features, cookie IDs and/or ISP, or your mobile carrier). When using our web-based services from a mobile phone data about your location will be based on your phone settings. We will ask you to opt-in before we use GPS or other tools to identify your location.
Employer Facilitated Access
Educational and Employer Information
If you access our services through your employer or educational institute, they will be providing information on you in order to facilitate your use of our services. This includes any employees of the company and also students or alumni of an educational institution. This will also be used to facilitate access to pages which might be exclusively set up for use by affiliates of certain institutions.
Our Products and Services
Our services are designed to create a community whereby you can meet and connect with other members. Once you have accepted or someone has accepted your invitation to connect you will then have access to view and search other contacts they may have within the platform. Your contact will have access to do the same for your profile.
We aim to provide a service which evolves with the needs of the community. We use our data as well as information gathered through public feedback to research and development to improve the service options available for our community. This will be used to improve our user experience, grow our community and platform and develop our services to provide you with a more personalised experience and help connect our community members to each other. We encourage feedback should you have any ideas on services which may be beneficial.
How we will use your data
We use the data you provide to help us tailor our products and services to meet your individual needs. We use this to personalise your news feed and make suggestions about events you may be interested in as well as projects and job opportunities (if you are job hunting). We want to ensure our products are as relevant as possible and meet your unique interests and help you make the most of our services.
We use your location-related information to make suggestions about possible events which may be of interest to you. We may use this to suggest possible groups to join, should they have events which might be of interest to you at some point in the future. We also use this information as a security measure to help ensure your account has not been compromised. This is based on a member allowing the use of this information.
Making Arts Accessible to All
One of our central tenants is our aim to make arts accessible to all and to create a safe creative community which facilitates innovative creation. We may use your data to ensure that we are creating the impact we are aiming for.
Getting in touch
We may contact you from time to time, either via email, mobile phone or notices posted on our website or app, to your Theatredor emails and any other communication platform which may be in place. This includes messages about service availability as well as service or security related issues, updates or notices.
We may also send you other notices such as updates to our available services, job and project opportunities and promotional messages from ourselves or our partners. You may change your preferences for both what kinds of messages you would like to receive as well as how you would like to receive these messages via your settings.
We also facilitate communication between yourself and individual contacts and any groups or projects you may be a member of within our service.
We may use our members’ data for invitations and communications which based on your profiles we believe may be of interest to you as well as events which promote community and network growth and engagement.
We may use member data for create economic opportunities to help our members collaborate and work together. This may be in the form of jobs and projects which are available and match up to their skill sets as well as news and bulletins and learning which may help upskill them in their respective industries.
Polls and Surveys
We may conduct polls and surveys in order to improve our users experience. You are under no obligation to respond to these polls and should we publish any findings from these on ways to improve our platform all data will be anonymised.
Community User Support
We may use your data to respond to and assist with any issues you may have in using the platform or any user feedback or complaints.
Security and Investigations
We may use your data (including but not limited to communication and posts) for security purposes, fraud investigations or any other potential violations of our user agreement and/or attempts to harm our members, visitors or others.
Your data is held on an encrypted database. It will not be share to third parties other than required under the law and to adhere and abide by legal data requests.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Understanding Your Rights
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
How We Share Information
Your member profile is visible to all our members and visitors to our site and app. You can control how much of it is visible through your settings. Your settings control how much information is made visible to your contacts and to other members of our site.
Search functionality changes between different membership types and as such some members may be able to see more of your profile than others.
Corporate, Company and Organisational Accounts
Your employer or school or similar institution may offer you access to our premium services and manage your use of this service. Prior to your account being set up we will ask you for permission to share your relevant data from your profile.
Depending on the enterprise Service, before you use such Service, we will ask for permission to share with your employer relevant data from your profile or use of our non-enterprise Services. The information available to your employer can be managed through your settings.
Working with third party service providers and partners
In certain instances, we may work with third parties with the aim of improving our products and services. This will be subject to strict restrictions with regards to how the information is used and will ensure that no information provided is disclosed by the third party.
Related Service Providers
We work with others to help us provide services such as maintenance, audit, payments, fraud detection, marketing and development. These third parties will have access to your information only as far as is needed to perform their allocated tasks on our behalf. They will be obligated not to disclose or use it for any other purposes other than the task to which they have been assigned.
Analytics Services Providers
We may work use aggregated data to facilitate understanding of our products and services and ensure they are gaining the most value from these services. This will be aggregated information and will not include any personal information related to individual accounts.
Vendors and Service Providers
We work with third parties who provide support for our platform by providing technical infrastructure services.
On occasion we may need to disclose information about you if required to do so by law, subpoena or other legal process or if we have good faith belief that disclosure is reasonably necessary to:
· Prevent, detect, investigate or take action regarding suspected or actual illegal activities and to assist government enforcement agencies
· Enforce our agreements with you
· Investigate and defend ourselves against any third-party claims or allegations
· Protect the security or integrity of our Services (such as sharing with companies facing similar threats
· Exercise or protect the rights and safety of our personnel, our members or others. We attempt to notify members about legal demands for their personal data when appropriate unless prohibited by law or court orders or when the request is an emergency. We may dispute these demands when we believe, using our discretion, that the requests are too broad in nature, vague or lack proper authority but we are under no obligation to promise to challenge every demand.
Change in Control or Sale
Your Choices and Obligations
We retain your personal information for as long as your account is open or as needed to provide you with our services. This includes data provided either by yourself or data generated through your use of our services. This is not dependent on how frequently or infrequently you use our services. Some data may be retained beyond this but this will only be in certain circumstances with the information being kept in an anonymised, depersonalised or aggregated form. This may relate to insights about service use and frequency.
Rights to Access and Control Your Personal Data
As a member of our community and customer to our services we provide many choices about how we collect, use and share your data. This ranges from deleting or correcting data that you have included in your profile as well as having some control over the visibility of your posts. We offer you the ability to control this via your settings. For personal data you can:
· Deleting Data: You can ask us to erase some of or delete all of your personal data for example if it is no longer necessary to provide service to you.
· Updating or correcting data: You can edit some of your personal data through your settings on your account. You can also submit requests for us to update your data particularly in circumstances where it is inaccurate.
· Limit or Restrict Use of Data: You can ask us to stop using all or some of your personal data for example if we have no legal right to keep using it or to limit its use for example if your data is inaccurate or unlawfully held.
· Right to access and/or take your data: You can us for a copy of your personal data and ask for a copy of personal data you provided in machine readable form.
You can make requests via: firstname.lastname@example.org You can also contact us at:
Big Smoke Productions,
Future Business centre,
Kings Hedges Road,
Cambridge CB4 2HY
We are registered with the Information Commissioner to hold data in accordance with the Data Protection Act. Registration No: ZB123080
Closing Your Account
If you choose to close your Repertory account, your personal data will generally stop being visible to other service users within 48 hours.
We generally delete information for closed accounts within 30 days, however we may retain your personal data after you have closed your account if this is reasonably necessary in order to comply with our legal obligations (including but not limited to law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse (in instances where we have restricted your account for breach of our Professional Community Policy) in order to enforce our User Agreement or fulfil your request to ‘unsubscribe’ from messages from us.
We will retain de-personalised information after your account has been closed. Information you have shared with others (through messaging, updates, group posts) will remain visible after your account has been closed
We will retain de-personalized information after your account has been closed.
Information you have shared with others (e.g., through InMail, updates or group posts) will remain visible after you close your account or delete the information from your own profile or mailbox, and we do not control data that other Members may have copied out of our services. Group content associated with closed account will show an unknown user as the source. Your profile may continue to be displayed in the services of others (e.g., search engine results) until they refresh their cache.
We collect information from and about the devices used to connect to our products and services. This includes the computers, phones as well as TVs or other web connected devices that you may use when accessing Repertory Box.
This information includes:
· Device Attributes: This includes the operating system, hardware and software versions, browser types, file names and types and plugins.
· Device Operations: information about operations and device behaviour which can help us distinguish activity by a human versus that of a bot.
· Identifier: This can include device identifiers, and other identifiers which may be from apps and accounts associated with the same device or account.
· Network and connections: information such as the name of your mobile operator or ISP, language, time zone, mobile phone number, connection speed.
You can choose to include information within your posts or your profile about your religious or political views as well as life events. This and other information (for example racial or ethnic origin, philosophical beliefs or trade union membership) is subject to special protection under EU law.
Other Important Information
We have safeguards in place designed to protect your data. This includes using HTTPS. We regularly monitor our systems for possible vulnerability and attacks. We cannot, however, warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered or destroyed by breach of any of our physical, technical or managerial safeguards.
Cross-Border Data Transfers
We process data both inside and outside of the EU and outside of the United states and rely on legally-provided mechanisms to lawfully transfer data across borders. Countries where we process data may have laws which are different to the laws of your own country.
Lawful Bases for Processing
We collect and process personal data only in instances in which we have a lawful basis to do so. This includes through consent (when you have given us consent), contract (where processing this information is necessary in order to provide you with our services and through ‘legitimate interest.’
In instances where your consent has been required in order to process your personal data you have the right to withdraw or decline this consent at any time. In instances where we rely on legitimate interests you have the right to object. Please contact us should you have any questions about the lawful bases on which we collect and use your personal data.
Direct Marketing and Do Not Track Signals
We do not share personal data with third parties for their direct marketing purposes without your permission.
If you have any questions or complaints, please contact us online using the following contact.